Examinations

(a) Tests and Examinations

19.        (i)         There shall be two examinations for each course during each semester. These examinations shall be termed mid-semester and final. In addition to these examinations the teacher shall give home assignments, term papers, quizzes, etc. The determination of the form of these examinations will be left to the teacher who will be solely responsible for the conduct of examination as well as evaluation in his/her course. The grade given in the course by the teacher shall be final.

            (ii)         Only those students who have attended not less than 75 per cent of lectures and practicals, separately, in each course, shall be eligible for admission to such examinations.

            (iii)        A teacher shall report to the Dean/Director/Principal concerned through the Chairman of the Department concerned, the names of students who are absent from the lectures/practicals continuously for seven days to enable him/her to strike off such students. 

(Explanation: The Dean/Director/Principal may re-admit such a candidate or refuse admission if the reasons advanced are not convincing).

20.        The final examination for semester shall be held on a date and time and place to be notified by the teacher in advance.

21.        To pass a deficiency course a student shall be required to obtain at least grade B.

22.        The scripts of each examination shall be shown to the students concerned by the teacher, taken back immediately and then forwarded to the Controller of Examinations within ten days, who shall preserve the scripts for a year.

23.        (i)         The mid-semester examination shall be held during 9th week of the semester which shall carry 30 per cent of the total allocated marks for the course. This examination shall be held by the teacher concerned who shall determine the form of the examination.

            (ii)         In addition, quizzes, special home assignments and/or term papers shall carry 10 per cent of the total marks allocated which shall be uniformly split over the whole semester. The final examination to be held at the end of the semester shall carry 60 per cent of the total marks allocated.

            (iii)        For the purpose of evaluation, one credit will carry 20 marks e.g. a five credit course will carry 100 marks. These marks will be divided in accordance with the credits assigned to theory and practical for each course.

24.        The following weightage shall be given to the examinations, home assignments, term papers, etc.

            (i)         Seasonal work/Examination:

                        Mid-semester examination                                  30%

                        Home assignments/term paper/quizzes               10%      40%

            (ii)         Final Examination of the Semester                                  60%

                        (Covering the entire course)

                                                                                    Total:                100%

25.        In order to qualify in the examination of a semester, a student must obtain at least 20 per cent marks separately in (i) Sessional Work/Examination(s), as well as (ii) Final Examination. In other words, for cumulative passing, the essential condition will be the attainment of at least 20 per cent marks in each part. It will also be essential to pass separately in the practical work.

26.    The teacher shall send the final award list for the course to the Controller of                 Examinations, and a copy each to the Dean/ Director/Principal of the                      Faculty/Division/Institute/College, Chairman of the Department concerned and the Director, Advanced Studies, normally within Ten days after the end of the  semester(Syndicate dated 4.11.04).

27.        On receipt of the award lists, the Controller of Examinations shall prepare a consolidated award sheet and send it to the Director, Advanced Studies and Dean/Director/Principal and the Chairman of the Department concerned.

28.        A student, who has taken the final examination of an approved course at the end of a semester, shall not be permitted to delete the course.

29.        A student who fails to make up the deficiency in his grade point average, in the number of chances permitted, shall cease to be on the rolls.

         (b) Grade Point Average

30.        Grade point will be as follows: A for 4, B for 3, C for 2 and F for failure (that is zero).

                        Maximum grade point average                                                     : 4.00

                        Minimum grade point average for obtaining Ph.D. Degree   : 3.00

            Equivalence between letter grading and numerical grading shall be as follows:

                        Grade              Value               Marks               Remarks

                        A                      4                      80 - 100%         Excellent

                        B                      3                      65 -  79%          Good

                        C                      2                      50 -  64%          Pass

                        F                      0                      Below  50%       Fail

                        (Fractions to be rounded to the nearest whole number)

            (Explanation: The student should obtain GPA/CGPA of 3.00 for enrolment to the next semester. In case a student is able to obtain GPA/CGPA of 2.50, or more but less than 3.00, he/she will be promoted to the next semester, but only once, and he/she will be given a warning to improve his/her GPA/CGPA and if he/she fails to obtain 3.00 in the next semester, his/her admission shall stand cancelled).

                        A student will be required to repeat the courses of the previous semesters in which he/she had failed, when such courses are offered, provided that his/her maximum work load, including the courses being repeated by him/her, not exceed the normal work load.

31.        A student, who obtains CGPA of 2.50 or more but less than 3.00 upon the completion of entire approved course work, may be allowed to repeat once the courses of the previous semesters in which he/she had obtained the lowest grades in order to improve the CGPA so as to obtain the minimum of 3.00 failing which he/she shall cease to be on the rolls.

(c) Comprehensive Examination

32.        A student admitted to the course shall take a comprehensive examination, within two semesters after he/she has successfully completed the approved course work.

            (Explanation: The comprehensive examination shall be arranged within 10 weeks of the termination of each regular semester. A student will have to apply for comprehensive examination on the prescribed form at least two months before the examination. If a student does not apply within the specified period or does not appear in the examination, he/she will be deemed to have availed one chance and failed to qualify in the first attempt).

33.        The comprehensive examination will cover both the major and minor fields of study and will consist of a written part followed by an oral part. It will be designed to ascertain whether the student has attained the breadth of knowledge and the intellectual maturity necessary to become a successful scholar in his/her chosen discipline. It will not be a mere re-examination of previous courses but will test the students' ability to integrate and assimilate the knowledge obtained from the courses, seminars and independent studies.

34.        Examiners for the comprehensive examination shall be appointed by the Vice Chancellor from the persons proposed by Advanced Studies and Research Board out of the panels of names recommended by the Boards of Studies.

35.        To pass the comprehensive examination, a student must obtain not less than grade B in the written and the oral parts, separately. A fraction in the total marks in either case shall be counted as one mark.

36.        A student shall not be eligible to sit in the oral part, unless he/she has qualified in the written part of the Examination.

37.        An application for admission to examination or for re-examination under Regulation 38, shall be submitted on the prescribed form.

38.        If a student fails to qualify either in the written or oral part he/she shall be eligible to offer himself/herself again in the part in which he/she failed, but only once and that also not earlier than one semester and not later than four semesters after the date of the declaration of the results of the examination.

39.        A student who has passed the comprehensive examination shall be deemed to have become a candidate for admission to Ph.D. degree.

(i) Comprehensive Examination - Written Part:

40.        The Controller of Examinations shall, with the approval of the Vice Chancellor, notify the date, time and venue of the examination at least two weeks before the commencement of the examination.

41.        The Board of Examiners for written comprehensive examination shall be appointed by the Vice Chancellor from amongst the teachers. The Vice Chancellor shall designate one of the members to act as Chairman of the Board.

42.        The Vice Chancellor shall, on the recommendation of the Advanced Studies and Research Board allocate to each member of the Board (hereinafter called member) a particular field or fields in which he/she has to set questions. The number of papers shall not exceed three (two in major and one in minor fields).

43.        A student shall answer questions set by each member on a separate answer book which shall be sent by the Controller of Examinations to the member concerned for evaluation.

44         Each member shall, within seven days after the receipt of the answer books, return them duly marked to the Controller of Examinations alongwith the award list.

45        To pass the written examination a student must secure not less than 65% in the set  

            of questions asked by each member separately.

    (Explanation: If a student fails in two or more papers, he/she will be re-examined in all

    the papers as covered in regulation No.38. If a student fails in one paper, he/she will  

    re- appears only in the failed paper in the next coming examination. In case he/she

   again fails, the student would have to appear in all the papers as covered in regulation     No.38.)

(ii) Comprehensive Examination - Oral Part:

46.        The Controller of Examinations shall in consultation with the Chairman, Boards of Examiners, notify the date, time and venue for the oral comprehensive examination within three months of the date of declaration of the result of the written comprehensive examination. If a candidate fails to appear in oral comprehensive examination within the prescribed time limit, the result of the written comprehensive examination shall stand cancelled and he/she shall have to appear again in the written comprehensive examination.

            (a)        The Board for oral examination shall consist of the examiners appointed vide clause 41, and in addition the Dean of the Faculty and two senior teachers to be nominated by the Vice Chancellor.

            (b)        The oral comprehensive examination shall be of three hours duration.

47.        The Chairman of the Board of Examiners shall be responsible for the conduct of the oral examination and shall determine the order in which each member of the Board shall put questions to the student. The members shall be free to ask any number of questions.

48.        At the conclusion of the oral examination, each member shall separately grade the student and the Chairman of the Board of Examiners shall forward the award lists to the Controller of Examinations.

49.        To pass the oral examination, a student must secure not less than B grade in the questions asked by each member, separately.

             (Explanation: During the conduct of oral comprehensive examination if consensus emerges in favour (passing) of the student, except one examiner, the candidate will be considered ‘qualified’.

(d) Thesis Examination

50.        A candidate who has passed the comprehensive examination shall be allowed to submit his/her thesis. But, before submission, he/she will have to defend his/her thesis, at University level. This presentation shall be evaluated by the Supervisory Committee and if found acceptable, the final submission may be allowed.

51.        The thesis must be an original and scholarly contribution to the knowledge of the candidate's chosen field of study.

52.               In the case of students admitted to the Course in partial residence, the research work shall be undertaken in a laboratory or institute approved by the Syndicate on the recommendations of the Academic Council and the Advanced Studies and Research Board.

53.        The thesis shall be prepared and presented in the manner laid down in the instructions issued by the Advanced Studies and Research Board.

54.        The unbound thesis shall be referred to the examiners for evaluation duly certified by the Supervisory Committee that the contents and form of the thesis are satisfactory for submission.

            The Controller of Examinations shall get the thesis evaluated within three months after the date of submission/resubmission of thesis to his office. Any delay beyond three months must be brought to the notice of the Vice Chancellor.

55.        Except as provided in Regulation 60, the number of external examiners shall be two.

56.        Examiners for the evaluation of thesis shall be appointed by the Vice Chancellor from the experts in the same field out of the panel of names recommended by the Board of Studies. The panel should include at least 3 experts (from each country) from not less than four advanced industrialized countries(12.3.2005).

57.        Each External Examiner shall explicitly state in his/her report:

            (i)         Whether or not the thesis is of sufficient merit to justify the award of Ph.D. Degree to the candidate.

            (ii)         Whether the candidate should be allowed to revise and re-submit his thesis.

                          In the later case the broad lines on which the thesis should be revised must                            be clearly stated.

58.        If both the examiners approve the thesis, the candidate shall be recommended for the award of the degree.

59.        If both the examiners reject thesis, the candidate shall be declared to have failed. However, the Advanced Studies and Research Board may allow a student to reconduct his/her research and re-submit his/her thesis on a new topic as recommended by his Supervisory Committee. This facility would be available only once.

60.        If one of the examiners approves the thesis and the other rejects it, it shall be sent to a third examiner, for evaluation. If the third examiner approves the thesis, the candidate shall be recommended for the award of the degree, otherwise he/she shall be declared to have failed.

61.        If one of the examiners approves the thesis and the other is of the view that it is not acceptable in the form in which it has been presented but requires revision, the following procedure shall be followed:

            (i)         The Supervisory Committee of the candidate may either:

                        (a)        write to the examiners concerned explaining why it is not possible to revise the thesis and taking that it should be examined in its original form, or

                        (b)        if the views of the examiner were acceptable to the Committee, require the candidate to revise and re-submit the thesis within a period not exceeding two semesters, for re-evaluation.

            (ii)         If the examiner approves the original thesis or the revised thesis, as the case may be, the candidate shall be recommended for the award of the degree.

            (iii)        In case of disagreement between the Supervisory Committee and the examiner, the matter shall be referred to the Advanced Studies and Research Board which may suggest such action as it may consider expedient.

62.        If both the examiners express the opinion that the thesis as presented, is not acceptable, but required revision the following procedure shall be adopted:

            (i)         In case the lines, on which the examiners have suggested revision of the thesis are substantially the same and are acceptable to the Supervisory Committee, they shall call upon the candidate to revise the thesis on these lines and re-submit it within a period not exceeding two semesters, for re-evaluation. The revised thesis shall then be sent to the examiners and the procedure laid down in regulation 58, 59 and 60 shall be followed.

            (ii)         In case the lines on which the examiners have suggested revision are not acceptable to the Supervisory Committee, the matter shall be referred to the Advanced Studies and Research Board which may suggest such action as it may consider expedient.

            (iii)        In case a candidate, who is required to revise and re-submit his/her thesis, does not do so within the period allowed, he/she shall be declared to have failed.

63.        Before a Ph.D. student is awarded a degree, he/she shall be required to publish an article based on his/her original research, through his/her Supervisor in one of the leading English Newspapers and he/she shall also furnish a letter countersigned by his/her Supervisor along with the proof that at least two research papers out of his/her thesis have been submitted and accepted in the journals identified by the concerned Board of Studies(Syndicate dated 4.11.04.)

Note:-   The expenditure to be incurred on research articles submitted to foreign journals will be borne by the University out of an endowment fund to be instituted for the purpose.

64.        If the thesis, submitted by a candidate for final evaluation, is proved to be copied/plagiarized, it will be liable to be rejected. The admission of such a candidate shall be cancelled and he/she will not be readmitted to Ph.D. under any circumstances.

65.        If the thesis of a candidate is proved to be plagiarized after its evaluation and declaration of result, previous result of the candidate will be cancelled and he/she will be declared to have failed in thesis examination. Such a candidate shall not be readmitted to Ph.D. under any circumstances.

                                                   IV. Examination fee

66.        University examination fee shall be charged at the time of registration for each semester.

                                                          V. General

A candidate who has fulfilled all the requirements prescribed for the course shall be awarded the Degree of Doctor of Philosophy.